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Job Cash Receipt

Job Cash Receipt​

Bank Account to be Credited

  • Bank Account: Select from the drop-down list the most frequently used bank account for this transaction.

    To set up a default (most frequently used) bank account:

  • Account Number: After you have selected the bank account in the above field, the bank account number appears in this field.

  • Currency: The currency appears according to which bank account you choose.

  • Balances: The account balance appears according to what is in your bank accounts.

  • Deposit Number: This can also be called a Lodgement Number. The reference number that you use here is used to group receipts on the deposit list.

    Batch Listing The Batch Listing section provides you with a list of previous receipt entries in list form. The Batch Total field at the bottom of the screen updates with every receipt entry. You can send this list to Excel by selecting the Send to Excel button on the menu bar.

    Job Receipt

  • Job Code: Enter the code of the job for this receipt. Press F3 or click the button to select from the list. After you select the appropriate job code, the job description will automatically appear in the field to the right of the code. To set up a job record, which includes a job code, see Adding Jobs.

  • Cost Centre: Enter the cost centre name (i.e. 'Contracting') here or press F3 or click the button to select from the list. To set up a cost centre see Adding Cost Centres.

  • Date: Enter the date on which the receipt is generated. This field is set to today's date by default. Press F3 or click the button to the right of the field to check the calendar.

  • Description: Enter the description here as it will appear in the job history.

  • GST/VAT Category: By default this field is set to: 'Not applicable'. To change the GST or VAT category, select the category from the drop-down list. To set up a new Tax category, see Setting up a Tax Category.

  • GST/VAT is included: By default, this box is checked, indicating that the receipt is subject to Tax . If this is not the case, uncheck the box.

  • Amount Inc. GST/VAT: Enter here the total amount received including GST or Tax. Press F3 or click the calculator button to the right of the field to calculate the amount.

  • GST/VAT Amount: Enter the GST or Tax amount here.

  • Amount Ex. GST/VAT: The balance after GST or VAT (if any) automatically appears here.

  • Paid By: Enter the method of payment here by selecting either Transfer, Cheque, Credit Card, or Cash. If payment is by transfer, a reference number must be entered; if payment is by cheque, a cheque number must be entered; if payment is by credit card, the card and authorisation details must be entered; and if payment is by cash, a receipt number must be entered. These fields will automatically appear after you have selected the method of payment.

  • Reference: At the end of the receipt, type the relevant contact into the 'Reference' field.