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Customer Cash Receipt

Customer Cash Receipt​

To view details on generating a once off receipt (for customers wishing to pay off an account), see Generating a Sales Receipt.

Bank Account to be Credited

  • Bank Account: Select bank account where the receipt will be deposited from the drop-down list.

    To set up a default (most frequently used) bank account:

  • Account Number: After you have selected the bank account in the above field, the bank account number appears in this field.

  • Currency: The currency appears according to which bank account you choose.

  • Balances: The account balance appears according to what is in your bank accounts.

  • Deposit Number: This can also be called a Lodgement Number. The reference number that you use here is used to group receipts on the deposit list.

    Batch Listing The Batch Listing section provides you with a list of previous receipt entries in list form. The Batch Total field at the bottom of the screen updates with every receipt entry. You can send this list to Excel by selecting the Send to Excel button on the menu bar.

    Customer Receipt

  • Customer Code: Enter the unique identifying code for the customer here. Alternatively, press F3 or click the button to the right of the field to select from the customer list. To create a new customer account see Setting up Customer Accounts.

  • Customer Name: The customer name appears when you enter the customer code in the previous field.

  • Date: Enter the date on which the receipt is generated. This field is set to today's date by default. Press F3 or click the button to the right of the field to check the calendar.

  • Description: The description (i.e. Receipt) appears on the customer's statement.

  • Amount Paid: Enter the amount actually paid by the customer. To calculate the amount, press F3 or click the calculator button.

  • Discount Taken: Enter here any prompt payment discount taken from the original amount by the customer. To calculate the amount, press F3 or click the calculator button.

  • Reduce Debt by: Click Select Paid Items to choose from a list of outstanding debts. If the payment is more than the current balance, the money paid will offset the oldest debts in the account. Select an invoice and click 'Part Offset this Debt' to pay off a lower amount than the balance outstanding.

  • Paid By: Enter the method of payment here by selecting either Transfer, Cheque, Credit Card, or Cash. If payment is by transfer, a reference number must be entered; if payment is by cheque, a cheque number must be entered; if payment is by credit card, the card and authorisation details must be entered; and if payment is by cash, a receipt number must be entered. These fields will automatically appear after you have selected the method of payment.

  • Reference: At the end of the receipt, type the relevant reference into the 'Reference' field.