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Supplier Cash Payment

Supplier Cash Payment​

Bank Account to be Debited

  • Bank Account: Select from the drop-down list the most frequently used bank account for this transaction.

    To set up a default (most frequently used) bank account:

  • Account Number: After you have selected the bank account in the above field, the bank account number appears in this field.

  • Currency: The currency appears according to which bank account you choose.

  • Balances: The account balance appears according to what is in your bank accounts.

  • Send Transfers to Bank: Select this option to show a record of current electronic transfers from the bank account selected in the above field. The 'Electronic Transfers from Bank Account' screen appears as below: See Electronic Funds Transfer

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    Image Description

    The Electronic Transfers from Local Bank Account dialog. Fields include Transfer Batch Reference, Date Bank is to Process (08/10/2014), Transfer File Name (BM1008ABA), Folder Path (C:), and User Identification Number (444555). Checkboxes for bank Debit entry requirement and first-time transfer processing. The main grid lists supplier entries with Bank/Branch/Account numbers, References, Entered On dates, Amounts, and Hold status for Banks Hardware Suppliers (two entries) and Master Colour Stores. A total of 525.22 is shown. Cancel and Create Bank Transfer File buttons are at the bottom.

    Electronic Transfers from Bank Account

    Batch Listing The Batch Listing section provides you with a list of previous payment entries in list form. The Batch Total field updates with every payment entry. You can send this list to Excel by selecting the Send to Excel button on the menu bar.

    Supplier Payment

  • Supplier Code: Enter the unique identifying code for the supplier here. Alternatively, press F3 or click the button to the right of the field to select from the supplier list. To create a new supplier account see Setting up Supplier Accounts.

  • Supplier Name: The supplier name appears when you enter the supplier code in the previous field.

  • Date: Enter the date on which the payment is made. This field is set to today's date by default. Press F3 or click the button to the right of the field to check the calendar.

  • Description: The description (i.e. Payment) appears on the supplier's statement or remittance.

  • Select Items to Pay: Selecting this option allows you to select the outstanding debts paid this time. Various options are available within this screen to offset any particular debt or the oldest debt, or even to offset the debt partially.

  • Plus Deposits, etc: Enter here the amount paid that is not related to any outstanding invoices, and so on. A typical example is a deposit, if one was paid.

  • Reduce Debt By: This field updates to take account of the amount paid plus any discount taken.

  • Discount Taken: The amount entered here is the prompt payment discount taken by the supplier.

  • Amount Paid: This is the actual amount paid to the supplier. This field is automatically updated.

  • Paid By: Enter the method of payment here by selecting either Transfer, Cheque, Credit Card, or Cash. If payment is by transfer, a reference number must be entered; if payment is by cheque, a cheque number must be entered; if payment is by credit card, the card and authorisation details must be entered; and if payment is by cash, a receipt number must be entered. Note: If the method of payment is Cash, then an option will appear allowing you to specify if that cash payment is to be deducted from cash on hand (reduced from the amount to be deposited to the bank), or is from other cash available.