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Supplier Cash Refund

Supplier Cash Refund​

Bank Account to be Credited

  • Bank Account: Select appropriate bank account for this transaction from the drop-down list.

    To set up a default (most frequently used) bank account:

  • Account Number: After you have selected the bank account in the above field, the bank account number appears in this field.

  • Currency: The currency appears according to which bank account you choose.

  • Balances: The account balance appears according to what is in your bank accounts.

  • Deposit Number: This can also be called a Lodgement Number. The reference number that you use here is used to group receipts on the deposit list.

    Batch Listing The Batch Listing section provides you with a list of previous receipt entries in list form. The Batch Total field at the bottom of the screen updates with every receipt entry. You can send this list to Excel by selecting the Send to Excel button on the menu bar.

    Supplier Refund

  • Supplier Code: Enter the unique identifying code for the supplier here. Alternatively, press F3 or click the button to the right of the field to select from the supplier list. To create a new supplier account see Setting up Supplier Accounts.

  • Supplier Name: The supplier name appears here automatically when you enter the supplier code in the previous field.

  • Date: Enter the date on which the receipt is generated. This field is set to today's date by default. Press F3 or click the button to the right of the field to check the calendar.

  • Description: The description (i.e. Receipt) appears on the supplier's statement or remittance.

  • Amount Paid: Enter the amount actually paid by the supplier. To calculate the amount, press F3 or click the calculator button.

  • Discount Taken: Enter here any prompt payment discount taken from the original amount by the supplier. To calculate the amount, press F3 or click the calculator button.

  • Reduce Debt by: Click 'Select Paid Items' to choose from a list of outstanding debts. If the payment is more than the current balance, the money paid will offset the oldest debts in the account. Select an invoice and click 'Part Offset this Debt' to pay off a lower amount than the balance outstanding.

  • Paid By: Enter the method of payment here by clicking either Transfer, Cheque, Credit Card, or Cash. If payment is by transfer, a reference number must be entered; if payment is by cheque, a cheque number must be entered; if payment is by credit card, the card and authorisation details must be entered; and if payment is by cash, a receipt number must be entered. These fields will automatically appear after you have selected the method of payment. Note: If the method of payment is Cash, then an option will appear allowing you to specify if that cash payment is to be deducted from cash on hand (reduced from the amount to be deposited to the bank), or is from other cash available.

    Reference: At the end of the receipt, type the relevant reference into the 'Reference' field.