Adjust Offsets
Adjust Offsets
If you have processed an unallocated receipt or payment you can offset this against invoices by selecting Adjust Offsets. You can also reallocate the offsets of a previous receipt or payment if the initial offsetting was incorrect.
To Adjust Offsets select the receipt or payment from the following options:
Cash Book List:
The ABM main screen showing the Cashbook for Local Bank Account. The left navigation panel displays folders including Business Info, Customers, Sales Quotes, Delivery & Returns, Suppliers, Products, Accounts, Cashbook (selected), Contacts & C., Service Calls, and Addresses. The main area shows a list of cashbook transactions with columns for Date, Reference, Type (Payment/Receipt), Payee, User, and Account details. The toolbar at top includes buttons for Change Email, Add, View, Quotes, Settings, Refresh, Send To, Receipts, Payments, Recurring, Transfers, Deposits, and Bank Statements. A search bar labeled "Search Cashbook" is visible with an Advanced option.
You can select the receipt or payment in the cashbook list and double click on that transaction to view the details. The following screen will appear.
A Receipt details dialog box titled "Receipt REC00233" with a "Customer Finance" tab showing receipt REC00233. The dialog displays a table with columns for Date, Details, Original Amount, and Offset Amount, showing one entry dated 29/10/2014 for Invoice SI00642 with amounts of 111,729.34. Below the table are fields showing Total (111,729.34), Less Prompt Payment Discount (0.00), Less Withholding Tax (0.00), and Bank Total (111,729.34). Additional fields show Local Bank Account, Paid by Transfer, Other Reference 28/03. The entry was posted by System Administrator at 14:25 on 27/03/2015. Buttons on the right side include E-mail Receipt, Display Receipt, Reprint Receipt, Adjust Offsets, Void this Receipt, Notes, Help, and Close Explorer.
From this screen you can select the Adjust Offsets button. The following screen will then appear.
A dialog box titled "Select the Outstanding Items paid by Receipt REC00333" showing an offset allocation screen. At the top right is an "Amount not allocated" field showing 0.00. The main grid displays columns for Date, Details, Due Date, Amount, Outstanding, Paid This Time, with multiple invoice entries listed. Buttons on the right include "Offset the oldest debts", "Ear Mark this Offset", "View this Offset", and "Clear all Offsets". At the bottom, totals row shows values of 114,220.46, 2,497.12, and 111,729.34. OK and Cancel buttons are at the bottom right.
This screen will display the initial transactions that were offset by this receipt or payment, together with all outstanding transactions. To amend the offset, you can clear the initial offset, and then select the new transactions as required. When you select OK the amendment will be made to the offsets.
**Adjusting Offsets from Customer Maintenance Screen: **
You can adjust the offsets for a particular customer by opening that customer's maintenance screen and selecting a receipt and selecting Adjust Offsets. Tip: If you are offsetting an unallocated receipt, select Show Outstanding Items otherwise, select Show All Transactions.
**Adjusting Offsets from Supplier Maintenance Screen: **
You can adjust the offsets for a particular supplier by opening that supplier's maintenance screen and selecting a payment and selecting Adjust Offsets. Tip: If you are offsetting an unallocated payment, select Show Outstanding Items otherwise, select Show All Transactions.