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Generating a Cash Receipt

Generating a Cash Receipt​

By accessing Cash receipts from the Accounts section, you can enter a receipt against customers, suppliers (refund), ledger and jobs. This option is used for the continuous entry of receipts for lodgement once payment is received. For example, you can generate sundry receipts from the Cash receipt option.

To view details on generating a once off receipt (for customers wishing to pay off an account), see Generating a Sales Receipt.

To generate a Cash Receipt:

  1. Select Cashbook in the folders list (left of screen) and a list of sub-categories will appear.

  2. A list of existing payments and receipts appears in the main screen:

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Image Description

The ABM main screen showing the Cashbook for Local Bank Account. The left navigation panel displays folders including Business Info, Customers, Sales Quotes, Delivery & Returns, Suppliers, Products, Accounts, Cashbook (selected), Contacts & C., Service Calls, and Addresses. The main area shows a list of cashbook transactions with columns for Date, Reference, Type (Payment/Receipt), Payee, User, and Account details. The toolbar at top includes buttons for Receipts, Payments, Recurring, Transfers, Deposits, and Bank Statements. This view shows the existing transactions list for the cashbook.

List of existing Payments and Receipts

  1. Select Receipts in the Cash Transactions menu bar (at top of screen) and a new Cash Receipts screen appears:

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Image Description

The Cash Receipts screen showing the Customer Receipt tab. The toolbar includes Save & New, Save & Close, Cancel Receipt, and Open buttons, along with Print Receipt, Print when Saving, Printer Settings, and Form Settings options under Printing. Tabs at top include Customer Receipt, Supplier Refund, Sundry Receipt, and Job Receipt. The left section shows the Bank Account to be Credited as Local Bank Account, with Account Number (12345678), Currency (AUS), and balance details including In Accounts, Unlisted Deposits, Unpresented Cheques, and At the Bank amounts. The right section shows Customer Code, Customer Name (Lakeview Complex), Date (14/04/2018), Description (Receipt), Amount Paid (0.00), Discount Taken (0.00), and Reduce Debt by (0.00) with a "Select Paid Items" button. Payment method options include Paid by Internet, Cheque, Credit Card, and Cash. Cheque Number, Payee Name (Lakeview Complex), and Bank Name (ANZ, Branch: Newcastle) fields are shown.

  1. To process a receipt, select the appropriate tab and enter the required details. See Customer Receipt Job Receipt Supplier Refund Sundry Receipt

  2. Printing: If you wish to print a receipt, select Printing from the Cash Receipts toolbar and Print Now or Print Later.

New Cash Receipts

The Cash Receipts screen contains the following sections: