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Adding Standing Journals

Adding Standing Journals​

The Standing Journal option is used for repeated journal entries such as Depreciation.

To add a new Standing Journal:

  1. Select Accounts in the main screen and a list of sub-categories will appear.

  2. Select Journal in the list of sub-categories and a list of existing Journal Entries (if any) will appear:

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Image Description

The ABM main screen showing the "Journal" list view within the Accounts section. The left panel shows the folder navigation tree with Business Tools, Customers, Suppliers, Products, Accounts (expanded), Branch List, and other categories. The main area displays a list of journal entries in a table with columns including Date, Reference, Description, Debit, Credit, and other transaction details. The toolbar at the top shows options for Email, Add, New, Delete, Settings, Refresh, Send To Excel, Journal Entries, Standing Journals (with sub-menu), and Import Journals. Multiple journal entry rows are visible with various dates, references, and amounts.

List of existing Journal Entries

  1. In the Journal Transactions menu bar, click the arrow to the right of the Standing Journals.

  2. Select Add, Edit or Delete Standing Journals and the following screen appears:

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Image Description

The "Standing Journals" dialog box displaying a table with columns for "Description" and "Last Used On". Two standing journal entries are listed: "Salary payments from holding account" (last used 30 October 2014) and "Monthly Salary" (last used "None Yet"). At the bottom of the dialog are three buttons: "Add a New Journal Table", "Edit Journal Table Details", and "Remove Journal Table".

Standing Journals

  1. Select Add a New Journal Table and the following screen will appear:

    3018

Image Description

The "Standing Journals" dialog box showing a simple input form with a single field labeled "Journal Table Description" where users can enter a name for the new journal table. The dialog has "OK" and "Cancel" buttons at the bottom right.

Journal Table

  1. Enter the description i.e. 'Monthly Depreciation of Plant and Equipment' into the field provided and click OK. The new journal description is automatically entered into the Standing Journal table.